Job Description
We are seeking an accurate, control-minded, and detail-oriented Bookkeeper to oversee the core financial operations for approximately 40 employee benefit plans and related entities, including Taft-Hartley (multiemployer) and municipal clients.
This role manages financial workflows year-round across multiple client entities with varying fiscal years. Key responsibilities include disbursement processing oversight, month-end close coordination, trustee financial reporting support, audit fulfillment, and recurring federal/state tax filings.
The ideal candidate thrives in a deadline-driven environment, possesses strong accounting systems capabilities in QuickBooks Desktop, and excels at maintaining rigorous documentation and internal controls. Key Responsibilities Disbursements & Payment Oversight
- Payment Scheduling: Schedule approved plan expense payments in QuickBooks Desktop 2023 and oversee payment scheduling completed by support staff.
- Processing & Approvals: Prepare and oversee check and ACH processing, including batch reviews, obtaining required approvals, and maintaining documentation retention.
- Accuracy & Compliance: Review all disbursement details (plan/entity assignment, GL coding, payment method, and supporting backup) for accuracy prior to release.
- Exception Handling: Coordinate the resolution of payment exceptions, including voids, reissues, returned payments, duplicate payment risks, and timing conflicts.
Month-End Close, Reconciliations & Controls
- Close Management: Manage month-end close schedules and complete recurring close tasks for assigned plans and entities.
- Reconciliations: Perform and support monthly reconciliations (including disbursement clearing and bank reconciliation support) in accordance with internal control standards and segregation of duties.
- Record Keeping: Maintain comprehensive month-end close documentation and audit-ready files.
- Chart of Accounts: Follow established chart of accounts and GL coding structures for current clients; establish new charts of accounts in QuickBooks Desktop 2023 for newly onboarded clients.
salary: $55,000 - $70,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Associate
Responsibilities
- Disbursements & Payment Processing: Schedule and review approved expense payments, prepare check and ACH payment batches, and ensure proper GL coding and supporting documentation retention.
- Month-End Close Support: Perform monthly bank reconciliations, maintain month-end close schedules, and assemble audit-ready record packages.
- Financial Reporting & Documentation: Assist in compiling monthly financial packets, check registers, and disbursement reports for client meetings.
- Tax & Compliance Support: Support annual 1099 compilation, tracking W-9s, and preparing recurring federal/state tax deposits and filings (e.g., Form 941, state unemployment filings).
- Multi-System Coordination: Interface daily with accounting software (QuickBooks Desktop) and specialized client administration systems.
- Exception Resolution: Investigate and resolve payment discrepancies, returned payments, or billing timing conflicts.
Skills
- Bank Reconciliations (3 years of experience is required)
- General Ledger (3 years of experience is required)
- Financial Statements
- Expense Payments (3 years of experience is required)
- QuickBooks (1 year of experience is required)
Qualifications
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Job Tags
Permanent employment, Temporary work, Work experience placement, Shift work